careers
Attorney Positions
Seeking a bankruptcy attorney with 2+ years of experience to join our Delaware, New
Jersey or New York offices and be part of a team working on matters in New Jersey, New
York, Delaware, Maryland, Texas, and Florida. We seek a motivated individual devoted
to meeting the highest standards of excellence and serving clients, and who wants to be
part of an established and dynamic office and firm. Bar admission in one or more states
in which the Firm has an office and where the candidate desires to be a resident is required.
Strong academic credentials and excellent oral and written communication skills are
required. Litigation experience is a plus. We offer a competitive starting salary plus a
comprehensive benefits program. Salary is commensurate with experience. The salary
range for this position is $200,000 to $315,000.
Seeking an attorney with 5-7+ years’ experience in estate litigation for our New York office. NY bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. Salary is commensurate with experience. The salary range for this position is $260,000 to $315,000.
Seeking corporate attorneys for Delaware, Florida, Maryland, New Jersey, New York, or Texas offices.
Candidates should have 7+ years of experience with fund formation, governance and
transactions and/or securities matters. Applicable bar admission is required. Strong academic
credentials, excellent oral and written communication skills are required. We offer a competitive
starting salary plus a comprehensive benefits program. Salary is commensurate with experience.
The salary range for this position is $250,000 to $325,000.
Seeking an associate with 4+ years general experience in sophisticated commercial litigation for our New Jersey office. NJ bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary plus a comprehensive benefits program. Salary is commensurate with experience.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation for our New York office. NY bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary plus a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $190,000 to 325,000.
Seeking an entry level associate and an associate with 3+ years of experience. Candidates should possess a technical background, preferably in electrical engineering, computer science, or related field, for our patent and other intellectual property litigation practice. Our patent and intellectual property litigation practice provides an excellent opportunity for rewarding, interesting, and challenging work in all aspects of litigation. We seek individuals who are interested in being an integral part of a trial team, self-motivated, and devoted to meeting the highest standards of excellence. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary plus a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $200,000 to 315,000.
Seeking an associate with 4+ years of experience in general commercial real estate with an emphasis in transactional matters to join our Florida office. FL bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program.
Seeking a Tax Associate with 3+ years’ experience to join our New Jersey or New York offices. LL.M preferred in Taxation or Estate Planning. Bar admission in one or more states in which the Firm has an office and where the candidate desires to be resident is required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $200,000-$315,000.
Seeking a Tax, Trusts & Estates Associate with 3+ years’ experience to join our Florida, New Jersey or New York offices. LL.M preferred in Taxation or Estate Planning. Bar admission in one or more states in which the Firm has an office and where the candidate desires to be resident is required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $225,000-$315,000.
Staff Positions
seeks a full time (Monday-Friday 9:00 a.m. – 5:00 p.m.) accounting clerk to join its Accounting Department. Responsibilities include A/R, A/P and data entry. Computer experience and knowledge of Excel required. Prior experience in a law firm or professional services firm is a plus.
Seeking an Application Engineer whose primary focus will be ensuring the stability, availability, and supportability of the Firm’s Enterprise application stack. This person will work closely with the Enterprise Applications Manager, Accounting, Marketing, Records, and other firm personnel to ensure all applications run optimally and without interruption. Good communication, technical and analytical skills are required, with a heavy focus on Windows Server and SQL (querying, reporting in SSIS and other tools, maintenance, documentation, and upgrades). Some programming knowledge would be a ‘nice to have,’ but expert knowledge is not required.
Essential Job Functions and Responsibilities:
- Administer, develop, and support the Firm’s Elite 3E platform. Including, but not limited to Thompson Reuters Elite 3E, Paperless Performa, Design Gallery (“DG”), Workspace, and Iridium.
- Responsibilities within the firm’s financial/marketing application stack include:
- Scheduling month-end maintenance such as: Windows updates, SQL maintenance, query optimization, and security patching
- Inter-department coordination during system upgrades; assessing and communicating risk factors of upcoming upgrades, primarily when integrated systems cause a “trickle-down” effect
- Coordinate with application stakeholders and IT team to prioritize and address issues and future objectives for financial systems
- Responsible for testing financial system applications during system changes, enhancements, upgrades, and monthly system maintenance,
- Documentation of system setup, integrations, backup, and disaster recovery processes
- Communicates and informs the department and management of project statuses, issues, and proposed resolutions
- Manage vendor support tickets
- Track and optimize system performance and storage utilization, plan for necessary hardware or software upgrades to support system growth
- Research and evaluate new tools/technologies to improve the current application stack
- Utilize tools to protect application source code and maintain versioning.
- Any additional responsibilities as required by management
- Other responsibilities include:
- Compulaw administration, maintenance and integrations
- Basic ‘end user’ application troubleshooting and maintenance such as: FasTax, B&A Forms, Allstate legal forms, LexisNexis etc.
- Support requests/tickets escalated from the helpdesk team
- Documentation of processes/procedures, ‘how-to’ guides, and frequently asked question resolution
Knowledge, Skills & Abilities:
- 3+ years’ experience operating with legal accounting and time management software required, experience with Elite 3E preferred
- Fluency in the Elite 3E SQL database schema preferred or demonstrated ability to develop such fluency
- Experience with maintaining 3E Templates (“Design Gallery”), Workspace and BizTalk
- Proficiency in Elite Application Framework and Tools; Example: IDE
- Knowledge of 3E Solutions Manager a plus
- Proficiency in SQL reporting (“SSRS”)
- Ability to learn functional and technical integration aspects of the firm’s applications such as Iridium, Foundations, Concur
- Experience administering Windows Server
- Solid technical foundation with the ability to troubleshoot, diagnose and resolve complex problems and implement solutions with minimal guidance
- Self-motivated person with excellent time management skills
- Strong analytical skills with the ability to communicate results
- Excellent verbal and written communication skills, and the ability to communicate with staff of varying technical expertise
- Proficiency in XML/XSLT transformation
- Knowledge of C# and Visual Basic .Net, HTML5 programming
Non-essential Functions:
- Responsible for communication, coordination, and “backup” of other members of the Information Technology Department as required to service the firm and its clients
- Exempt position: expected to work additional hours, weekends, and holidays, as required in the performance of duties.
- This position is considered essential to the function of the firm. Therefore, attendance during firm administrative leave and closings may be required.
- Support and monitor firm policies and procedures as pertains to the Information Technology Department
Qualifications:
To succeed in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and/or Experience:
- Minimum 3 years experience in management, design, and implementation of large enterprise applications in a heterogeneous operating system environment with hands-on experience in maintaining mission-critical enterprise applications at a high level of availability.
- Requires broad knowledge of the specialized and technical field of computer science and business/management acumen equivalent to a complete college or university education; includes thorough skills knowledge.
- 4-year college degree preferred; equivalent experience considered.
Technical Skills & Requirements:
Minimum of 5 years’ experience in the design, implementation and maintenance of Windows computer systems. Experience with Microsoft SQL required, working knowledge of Active Directory administration and maintenance a plus. Experience with Thomson Reuters 3E and Foundations Experience management system administration required. iManage document management system administration is a plus. Proven experience supporting a large number of end users, 300+.
Certificates, Licenses, Registrations:
Microsoft Certified Systems Engineer (MCSE) preferred, but not required.
Seeking estate planning paralegal to join our New Jersey or New York Offices. Responsible for handling all phases of estate planning, including preparation and drafting of documents, preparing deeds and beneficiary designation forms. Superior communication skills are a must. Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. Strong working knowledge of Microsoft Word and document assembly programs a plus. College degree and/or paralegal certificate and two plus years of experience preferred. We will consider a JD/paralegal candidate as well. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $65,000-$95,000.
Seeking a Human Resources Administrative Assistant to join our New Jersey Office. The HR Assistant is responsible for the administrative support of day-to-day human resource operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Prepare job postings and schedule candidates for interviews
- Assist with new-hire orientation
- HRIS maintenance and reporting
- Maintenance of employee files
- Schedule meetings and conference calls; follow up with participants prior to meetings; preparation of related materials
- Assist with Event Planning
A Bachelor’s Degree in Human Resources and law firm experience a plus. Must be highly organized and possess the ability to prioritize, be a team player, have excellent written and verbal skills and ability to demonstrate a high degree of confidentiality and discretion. Strong working knowledge of Microsoft Word, Excel, PowerPoint experience with HRIS systems a plus. We offer a competitive starting salary and comprehensive benefits package.
Seeking a Human Resources Manager. This position is responsible for firm-wide human resource functions, including resource planning, recruitment, performance evaluations, disciplinary procedures, benefits and employee relations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Provide managerial and administrative support to the Chief Human Resources Officer in the following areas:
• All human resource functions of the Firm, continuously evaluating current Firm policies & procedures, make recommendations for improvement.
• Firm recruiting, hiring, development and retention programs in compliance with state/federal regulations and recommended employment law practices.
• Determine staffing needs for the Firm; meet and maintain benchmarked staffing ratios and trends. Oversee non-exempt personnel including administrative assistants and other clerical staff to ensure that Firm expectations are being met.
• Oversee employee relations and resolution of employment conflicts.
• Work with Firm personnel to ensure the Firm’s compliance in handling requests for leaves of absence.
• Coordinate with Chief Human Resources Officer and Payroll and Benefits Coordinator regarding all Firm benefit plans, including 401(k)/Profit Sharing Plan.
• Ensure the Firm has updated standard job descriptions for support staff & ensure timely review of job descriptions & position specifications.
• Keep Firm Managing Partners and Chief Human Resources Officer informed of HR matters; assist with any reports and financial analysis as requested. Assist with integration of new attorneys.
• Additional responsibilities as assigned by the Chief Human Resources Officer or Firm Managing Partners.
QUALIFICATIONS:
• Bachelor’s degree in human resource management or related field, or a comparable level of training such as that which may be acquired through additional work experience. Prior law firm experience, SHRM-CP, SHRM-SCP, SPHR or PHR a plus.
• Approximately 4+ years of progressively responsible work experience with legal or other professional service organizations to gain the expertise needed to administer a professional HR system.
• Ability to identify & analyze complex issues, able to recommend and implement solutions to same.
• Interpersonal skills to communicate and maintain effective/professional relationships with partners, attorneys and staff.
• Broad knowledge of law firm services, policies and procedures.
• Excellent written and verbal communication skills, attention to detail essential.
• Working knowledge of computer software including Microsoft is necessary.
We offer an excellent compensation package and comprehensive benefits program.
Responsible for administration, monitoring and maintenance of the Cole Schotz, P.C. (the “Firm”) enterprise network environment including, but not limited to:
- Ensuring the stability, availability, performance and security of the Cole Schotz enterprise network; including, but not limited to, internal/external network security, vulnerability scanning, patching and remediation, software/firmware updates, server class operating systems, managing cloud services and other duties as assigned.
- Planning and scheduling periodic maintenance of all networking hardware and software systems, creation of and maintenance of detailed network design drawings and configuration best practices.
Managing technologies, vendors, and products, such as:
- Servers/Networks: Dell servers, Netapp storage, VMware, Veeam, Zerto, Cisco, co-located data centers, Microsoft Azure IaaS and Azure AD, Active Directory, VDI/Azure Virtual Desktop
- Security tools: Microsoft 365 E5 Suite, Tenable/Nessus vulnerability management, a SIEM, Logmonitor
- Online services: Exchange, SharePoint, Teams, OneDrive, Mimecast
- Connectivity: WAN, VPNs, Palo Alto firewalls
- Management tools: Intune, Configuration Manager, Citrix
- Legal-specific software: iManage, Intapp, Litera, Elite
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Network and Software Systems
• Ensuring all “network hardware” and all end-user hardware not managed by the Firm’s Help Desk is configured, updated, and regularly maintained for optimal security and operational uptime
• Responsible for performing semi-annual inventory of server software, hardware, firmware, creation of inventory reports, and end of life (“EoL”) or end of support (“EoS”) dates that impact yearly budgets and hardware refreshes
• Escalation point for Help Desk and escalated support tickets
• Responsible for diagramming entire network including internal/external IP address spaces, subnets/vlans, and networking gear
Security
• Subject matter expert (“SME”) for performing monthly internal and external vulnerability scanning; reports to Directors and CIO on any emerging threats and critical alerts/vulnerabilities. Researches and plans remediation procedures for vulnerabilities
• Responsible for fine tuning alerting systems, such as iManage Threat Manager, Crowdstrike, Microsoft Defender for Identity and all other firm security systems
• Responsible for auditing monitoring systems to ensure proper configuration and functionality
• Schedules and coordinates monthly security meetings with the Firm’s Engineering team to address vulnerabilities, assign patching/remediation and follow up on post-remediation scans
• Responsible for reviewing daily security alerts and ensuring all alerts are acted on timely and properly. Also responsible for documenting processes followed for different alert types to ensure the Firm’s Engineering team can assess and act upon alerts independently
• Recommends policies and procedures to ensure maximum security of firm resources while maintaining end user ‘ease of use’
• Ensures compliance of departmental policies and procedures as established within the department, including, but not limited to, change control management policies, network security policies, systems maintenance procedural policies, disaster recovery and business continuity procedural policies and system documentation policies
• Ensures the security of the Firm’s applications, as directed by the Chief Information Officer, is properly administered throughout the enterprise
• Responsible for managing the configuration, maintenance and testing of the applications in the Firm’s office facilities, datacenter facilities and cloud-hosted environments to ensure maximum availability
• Schedule and coordinate with the Director of Technology Services for the timely procurement of the necessary server and network hardware components. Responsible for ensuring all faulty equipment is sent for repairs when necessary and the requisite follow-through is timely
• Coordinates with the Directors, Managers and Staff to ensure that projects are completed efficiently
• Provides quality customer service to all of the Firm’s staff and clients including direct end-user support from the Firm’s technical support department.
• Contribute ideas, vision and expertise to management on any activity (current or future) that has impact to the Firm’s enterprise application systems and technology advancements. Stay current on all technology advancements in respect to their application within the Firm
• Contribute ideas, vision and expertise to management on any activity (current or future) that has impact to the Firm’s enterprise application systems and technology advancements. Stay current on all technology advancements in respect to their application within the Firm
NON-ESSENTIAL FUNCTIONS
Responsible for communication, coordination and back up of other members of the Information Technology Department as required to service the Firm and its clients
Exempt position, expected to work additional hours, weekends and holidays, as required in performance of duties.
This position is considered essential to the function of the Firm. Therefore, attendance during Firm administrative leave and closings may be required.
Perform such other and/or additional duties as may be assigned from time to time
Support and monitor Firm policies and procedures as pertains to the Information Technology Department.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
Minimum 5 years’ experience in management, design, and implementation of network infrastructure in a heterogeneous operating system environment with hands-on experience in maintaining mission critical enterprise applications at a high level of availability.
Requires broad knowledge of the specialized and technical field of computer science, and business/management acumen equivalent to a complete college or university education; includes thorough skills knowledge.
4-year college degree preferred, equivalent experience considered.
TECHNICAL SKILLS & REQUIREMENTS
Minimum of 5 years’ experience in the management, design and implementation of Windows computer systems. Experience administering and maintaining Microsoft SQL, Microsoft Exchange, Office 365/Azure and MS Active Directory is desirable. Experience with iManage document management administration, Thomson Reuters 3E finance management systems and Foundations system administration preferred. Proven experience supporting large number (200 or more) of end users.
GENERAL KNOWLEDGE & ABILITIES
Previous employment managing information technology in a legal environment helpful. Ability to function as a project manager, planning and coordinating the activities of internal and external resources. Requires a high degree of diplomacy and the ability to deal with and influence persons in all types of positions relative to inside and outside contacts
Previous employment managing information technology in a legal environment helpful. Ability to function as a project manager, planning and coordinating the activities of internal and external resources. Requires a high degree of diplomacy and the ability to deal with and influence persons in all types of positions relative to inside and outside contacts
LANGUAGE SKILLS
The ability to read, speak, write and understand English. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
Microsoft and independent security certifications preferred, but not required.
EQUIPMENT
Proficiency operating a computer in a network environment.
PHYSICAL DEMANDS
The position of Network Security Engineer involves tasks associated with the installation, movement and maintenance of computers, routers, switches, cables, and containers of such equipment. This position involves tasks associated with lifting and moving all items stated above. Assistance can be provided when lifting and moving objects which exceed 50 lbs. in weight, and a movable cart will be provided to facilitate the process of moving heavy objects.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL ELEMENTS
Occasionally 0-33%
Frequently 34-66%
Constantly 67-100%
Sitting: Frequently
Twisting: Occasionally
Standing: Occasionally
Handling: Occasionally
Walking: Occasionally
Weight: Occasionally up to 75 lbs.
Reading: Constantly
Use of fingers: Constantly
Typing: Constantly
Horizontal Reaching: Frequently
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the noise level in the work environment is usually quiet.
Seeking a Trust and Estate Administration Paralegal with 5 plus years experience to join our New Jersey, New York or Florida Offices. Responsible for handling all phases of estate and trust administration, including probate (knowledge of New Jersey, New York and Florida probate a plus), extensive communication with clients, financial planners and accountants, preparation of federal and state estate tax returns and fiduciary accountings, distribution of estate assets and trust funding, deed work and etc. Superior communication and mathematical skills are a must. Strong working knowledge of estate tax software (ONESOURCE/Fast Tax), HotDocs and Microsoft Word a plus.
Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate preferred. We will consider a JD/paralegal candidate as well. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $76,500 to 162,500.
We offer an excellent compensation package and comprehensive benefits program.
Cole Schotz is an Equal Opportunity Employer.
Please e-mail resume for consideration to:
Gayle P. Englert, Chief Human Resources Officer
Email: genglert@coleschotz.com
Office: 201.525.6307
Fax: 201.678.6307
Cole Schotz P.C.
Court Plaza North
25 Main Street, P.O. Box 800
Hackensack, NJ 07602-0800