careers
Attorney Positions
Seeking a bankruptcy attorney with 2+ years of experience to join our Delaware, New
Jersey or New York offices and be part of a team working on matters in New Jersey, New
York, Delaware, Maryland, Texas, and Florida. We seek a motivated individual devoted
to meeting the highest standards of excellence and serving clients, and who wants to be
part of an established and dynamic office and firm. Bar admission in one or more states
in which the Firm has an office and where the candidate desires to be a resident is required.
Strong academic credentials and excellent oral and written communication skills are
required. Litigation experience is a plus. We offer a competitive starting salary plus a
comprehensive benefits program. Salary is commensurate with experience. The salary
range for this position is $200,000 to $315,000.
Seeking an attorney with 5-7+ years’ experience in estate litigation for our New York office. NY bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. Salary is commensurate with experience. The salary range for this position is $260,000 to $315,000.
Seeking corporate attorneys for Delaware, Florida, Maryland, New Jersey, New York, or Texas offices.
Candidates should have 7+ years of experience with fund formation, governance and
transactions and/or securities matters. Applicable bar admission is required. Strong academic
credentials, excellent oral and written communication skills are required. We offer a competitive
starting salary plus a comprehensive benefits program. Salary is commensurate with experience.
The salary range for this position is $250,000 to $325,000.
Seeking an entry level associate and an associate with 3+ years of experience. Candidates should possess a technical background, preferably in electrical engineering, computer science, or related field, for our patent and other intellectual property litigation practice. Our patent and intellectual property litigation practice provides an excellent opportunity for rewarding, interesting, and challenging work in all aspects of litigation. We seek individuals who are interested in being an integral part of a trial team, self-motivated, and devoted to meeting the highest standards of excellence. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary plus a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $200,000 to 315,000.
Seeking an associate with 4+ years of experience in general commercial real estate with an emphasis in transactional matters to join our Florida office. FL bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program.
Seeking a Tax, Trusts & Estates Associate with 3+ years’ experience to join our Florida, New Jersey or New York offices. LL.M preferred in Taxation or Estate Planning. Bar admission in one or more states in which the Firm has an office and where the candidate desires to be resident is required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $225,000-$315,000.
Staff Positions
Seeking a skilled Content, Pitch & Proposal Manager to join our talented, creative, passionate marketing and business development team. In this role, you will be responsible for crafting compelling pitches and proposals to help win new clients and support the growth of the firm. You will also work alongside the team and manage the written content for various marketing channels, including the website, social media and newsletters. Additionally, you will be responsible for identifying and submitting the firm’s best work for relevant awards and accolades. You will work alongside the team to develop and execute content, awards submissions, and pitch strategies that drive growth, engagement and build our brand.
Responsibilities:
- Develop and execute a content, awards submission, and pitch strategy that aligns with the firm’s overall marketing and business development goals and objectives.
- Write, edit, and publish high-quality content for the website, blog, social media, email newsletters, and other marketing channels.
- Collaborate with internal teams, including individual attorneys, practice and industry groups to develop content that showcases the firm’s experience, expertise and thought leadership.
- Conduct research on legal topics and trends to ensure that our content is up-to-date and relevant.
- Optimize content for SEO to increase visibility and drive traffic to the website.
- Identify and calendar relevant awards and accolades, and coordinate the submission process, including drafting and submitting materials.
- Create compelling pitches to potential clients that highlight the firm’s strengths and capabilities.
- Analyze and respond to RFPs and other client inquiries.
- Create and maintain a repository of proposal templates and other materials to streamline the proposal development process.
- Manage the proposal development process from start to finish, including design, content development, editing and proofreading.
- Create intelligence reports on companies, industry trends and developments to keep our team and attorneys informed or relevant news and insights.
- Monitor and analyze content, awards submission, proposal effectiveness, pitch success rates and other performance metrics to inform future strategies.
Requirements:
- Bachelor’s degree, preferably in Marketing, Journalism, Communications, or related field.
- 5+ years of experience in content creation and management, awards submissions, and pitching in a legal or professional services environment.
- Extremely strong writing, editing and proofreading skills.
- Strong research and analytical skills, with the ability to synthesize complex information into clear, concise messaging.
- Strong understanding of SEO best practices and experience with SEO tools such as Google Analytics.
- Demonstrated ability to identify relevant awards and accolades and coordinate the submission process.
- Experience with experience management system (experience with Foundations a strong plus), email marketing platforms, and social media management tools.
- Ability to manage multiple projects and deadlines in fast-paced environment.
- Strong attention to detail and commitment to quality.
- Knowledge of legal industry terminology and trends, strongly preferred.
Seeking a talented Content, Pitch & Proposal Specialist to join our talented, creative, passionate marketing and business development team. In this role, you will be responsible for creating compelling written content for various marketing channels, including the website, social media, newsletters, pitches to potential clients. Additionally, you will be responsible for identifying and submitting the firm’s best work for relevant awards and accolades. You will work alongside the team to develop and execute content, awards submissions, and pitch strategies that drive growth, engagement and build our brand.
Responsibilities:
- Develop and execute a content, awards submission, and pitch strategy that aligns with the firm’s overall marketing and business development goals and objectives.
- Write, edit, and publish high-quality content for the website, blog, social media, email newsletters, and other marketing channels.
- Collaborate with internal teams, including individual attorneys, practice and industry groups to develop content that showcases the firm’s experience, expertise and thought leadership.
- Conduct research on legal topics and trends to ensure that our content is up-to-date and relevant.
- Optimize content for SEO to increase visibility and drive traffic to the website.
- Identify and calendar relevant awards and accolades, and coordinate the submission process, including drafting and submitting materials.
- Create compelling pitches to potential clients that highlight the firm’s strengths and capabilities.
- Create intelligence reports on companies, industry trends and developments to keep our team and attorneys informed or relevant news and insights.
- Monitor and analyze content, awards submission, and pitch performance metrics to inform future strategies.
Requirements:
- Bachelor’s degree, preferably in Marketing, Journalism, Communications, or related field.
- 3+ years of experience in content creation and management, awards submissions, and pitching in a legal or professional services environment.
- Extremely strong writing, editing and proofreading skills.
- Strong understanding of SEO best practices and experience with SEO tools such as Google Analytics.
- Demonstrated ability to identify relevant awards and accolades and coordinate the submission process.
- Experience with experience management system, email marketing platforms, and social media management tools.
- Ability to manage multiple projects and deadlines in fast-paced environment.
- Strong attention to detail and commitment to quality.
- Knowledge of legal industry terminology and trends, strongly preferred.
Seeking an Application Engineer whose primary focus will be ensuring the stability, availability, and supportability of the Firm’s Enterprise application stack. This person will work closely with the Enterprise Applications Manager, Accounting, Marketing, Records, and other firm personnel to ensure all applications run optimally and without interruption. Good communication, technical and analytical skills are required, with a heavy focus on Windows Server and SQL (querying, reporting in SSIS and other tools, maintenance, documentation, and upgrades). Some programming knowledge would be a ‘nice to have,’ but expert knowledge is not required.
Essential Job Functions and Responsibilities:
- Administer, develop, and support the Firm’s Elite 3E platform. Including, but not limited to Thompson Reuters Elite 3E, Paperless Performa, Design Gallery (“DG”), Workspace, and Iridium.
- Responsibilities within the firm’s financial/marketing application stack include:
- Scheduling month-end maintenance such as: Windows updates, SQL maintenance, query optimization, and security patching
- Inter-department coordination during system upgrades; assessing and communicating risk factors of upcoming upgrades, primarily when integrated systems cause a “trickle-down” effect
- Coordinate with application stakeholders and IT team to prioritize and address issues and future objectives for financial systems
- Responsible for testing financial system applications during system changes, enhancements, upgrades, and monthly system maintenance,
- Documentation of system setup, integrations, backup, and disaster recovery processes
- Communicates and informs the department and management of project statuses, issues, and proposed resolutions
- Manage vendor support tickets
- Track and optimize system performance and storage utilization, plan for necessary hardware or software upgrades to support system growth
- Research and evaluate new tools/technologies to improve the current application stack
- Utilize tools to protect application source code and maintain versioning.
- Any additional responsibilities as required by management
- Other responsibilities include:
- Compulaw administration, maintenance and integrations
- Basic ‘end user’ application troubleshooting and maintenance such as: FasTax, B&A Forms, Allstate legal forms, LexisNexis etc.
- Support requests/tickets escalated from the helpdesk team
- Documentation of processes/procedures, ‘how-to’ guides, and frequently asked question resolution
Knowledge, Skills & Abilities:
- 3+ years’ experience operating with legal accounting and time management software required, experience with Elite 3E preferred
- Fluency in the Elite 3E SQL database schema preferred or demonstrated ability to develop such fluency
- Experience with maintaining 3E Templates (“Design Gallery”), Workspace and BizTalk
- Proficiency in Elite Application Framework and Tools; Example: IDE
- Knowledge of 3E Solutions Manager a plus
- Proficiency in SQL reporting (“SSRS”)
- Ability to learn functional and technical integration aspects of the firm’s applications such as Iridium, Foundations, Concur
- Experience administering Windows Server
- Solid technical foundation with the ability to troubleshoot, diagnose and resolve complex problems and implement solutions with minimal guidance
- Self-motivated person with excellent time management skills
- Strong analytical skills with the ability to communicate results
- Excellent verbal and written communication skills, and the ability to communicate with staff of varying technical expertise
- Proficiency in XML/XSLT transformation
- Knowledge of C# and Visual Basic .Net, HTML5 programming
Non-essential Functions:
- Responsible for communication, coordination, and “backup” of other members of the Information Technology Department as required to service the firm and its clients
- Exempt position: expected to work additional hours, weekends, and holidays, as required in the performance of duties.
- This position is considered essential to the function of the firm. Therefore, attendance during firm administrative leave and closings may be required.
- Support and monitor firm policies and procedures as pertains to the Information Technology Department
Qualifications:
To succeed in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and/or Experience:
- Minimum 3 years experience in management, design, and implementation of large enterprise applications in a heterogeneous operating system environment with hands-on experience in maintaining mission-critical enterprise applications at a high level of availability.
- Requires broad knowledge of the specialized and technical field of computer science and business/management acumen equivalent to a complete college or university education; includes thorough skills knowledge.
- 4-year college degree preferred; equivalent experience considered.
Technical Skills & Requirements:
Minimum of 5 years’ experience in the design, implementation and maintenance of Windows computer systems. Experience with Microsoft SQL required, working knowledge of Active Directory administration and maintenance a plus. Experience with Thomson Reuters 3E and Foundations Experience management system administration required. iManage document management system administration is a plus. Proven experience supporting a large number of end users, 300+.
Certificates, Licenses, Registrations:
Microsoft Certified Systems Engineer (MCSE) preferred, but not required.
Seeking estate planning paralegal to join our New Jersey or New York Offices. Responsible for handling all phases of estate planning, including preparation and drafting of documents, preparing deeds and beneficiary designation forms. Superior communication skills are a must. Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. Strong working knowledge of Microsoft Word and document assembly programs a plus. College degree and/or paralegal certificate and two plus years of experience preferred. We will consider a JD/paralegal candidate as well. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $65,000-$95,000.
Seeking a Help Desk Applications Specialist to join our Hackensack, New Jersey Office. Work schedule will be Monday through Friday 9:30 a.m. – 5:30 p.m. The Help Desk Application Specialist is an internal escalation point in the Help Desk team. This is a new role designed to enhance the knowledge base of the Help Desk team. It will require a high level of knowledge of the Firm’s application suite and systems. To be successful in this role, the candidate will also need strong documentation skills, consistently conduct independent research on new issues and excellent attention to detail. As part of the Help Desk team, this position includes providing hardware and software technical assistance to the Firm’s users. Setup and support of video conferences to other Firm offices as well as outside entities as requested. Must be knowledgeable in Teams and hosting Zoom calls. Maintain inventory of Firm technical equipment and supplies. Rely on instructions and pre-established guidelines to perform the functions of the job. Excellent written and verbal communication skills. Beta-testing software applications. Experience with a ticket management system. Ability to work effectively, both independently and in a collaborative team environment; must be self-motivated and self-driven. Provide, on a rotating basis, after hours on-call coverage for end user support. Experience with Microsoft Windows 10 desktop environment. Computer desktop and laptop hardware repair and knowledge, Microsoft Office 2016 with particularly strong working knowledge of Outlook, Word, iManage, Smartphones and all mobile devices. Knowledge in the development, enhancement and maintenance of templates, macros and forms for document production is preferred. Legal specific software such iManage, Worksite, Workshare, etc preferred. Applicant needs to have strong interpersonal skills as well as good aptitude to learn new tasks quickly. Travel to remote offices. Law firm or professional service firm background a plus. We offer a competitive starting salary and a comprehensive benefits program.
Seeking a Help Desk Technician to join our Hackensack, New Jersey Office. Work schedule will be Monday through Friday 9:30 a.m. – 5:30 p.m. Duties include providing hardware and software technical assistance to the Firm’s users. Troubleshooting, support and provide general assistance to senior technical staff. Setup video conferences to other Firm offices as well as outside entities as requested. Must be knowledgeable in Teams and hosting Zoom calls. Maintain inventory of Firm technical equipment and supplies. Rely on instructions and pre-established guidelines to perform the functions of the job. Excellent written and verbal communication skills. Strong documentation discipline and experience with a ticket management system. Ability to work effectively, both independently and in a collaborative team environment; must be self-motivated and self-driven. Provide, on a rotating basis, after hours on-call coverage for end user support. Experience with Microsoft Windows 10 desktop environment. Computer desktop and laptop hardware repair and knowledge, Microsoft Office 2016 with particularly strong working knowledge of Outlook, Word, iManage, Smartphones and all mobile devices. Legal specific software such iManage, Worksite, Workshare, etc preferred. Applicant needs to have strong interpersonal skills as well as good aptitude to learn new tasks quickly. Travel to remote offices. Law firm or professional service firm background a plus. We offer a competitive starting salary and a comprehensive benefits program.
Seeking a Human Resources Manager. This position is responsible for firm-wide human resource functions, including resource planning, recruitment, performance evaluations, disciplinary procedures, benefits and employee relations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Provide managerial and administrative support to the Chief Human Resources Officer in the following areas:
• All human resource functions of the Firm, continuously evaluating current Firm policies & procedures, make recommendations for improvement.
• Firm recruiting, hiring, development and retention programs in compliance with state/federal regulations and recommended employment law practices.
• Determine staffing needs for the Firm; meet and maintain benchmarked staffing ratios and trends. Oversee non-exempt personnel including administrative assistants and other clerical staff to ensure that Firm expectations are being met.
• Oversee employee relations and resolution of employment conflicts.
• Work with Firm personnel to ensure the Firm’s compliance in handling requests for leaves of absence.
• Coordinate with Chief Human Resources Officer and Payroll and Benefits Coordinator regarding all Firm benefit plans, including 401(k)/Profit Sharing Plan.
• Ensure the Firm has updated standard job descriptions for support staff & ensure timely review of job descriptions & position specifications.
• Keep Firm Managing Partners and Chief Human Resources Officer informed of HR matters; assist with any reports and financial analysis as requested. Assist with integration of new attorneys.
• Additional responsibilities as assigned by the Chief Human Resources Officer or Firm Managing Partners.
QUALIFICATIONS:
• Bachelor’s degree in human resource management or related field, or a comparable level of training such as that which may be acquired through additional work experience. Prior law firm experience, SHRM-CP, SHRM-SCP, SPHR or PHR a plus.
• Approximately 4+ years of progressively responsible work experience with legal or other professional service organizations to gain the expertise needed to administer a professional HR system.
• Ability to identify & analyze complex issues, able to recommend and implement solutions to same.
• Interpersonal skills to communicate and maintain effective/professional relationships with partners, attorneys and staff.
• Broad knowledge of law firm services, policies and procedures.
• Excellent written and verbal communication skills, attention to detail essential.
• Working knowledge of computer software including Microsoft is necessary.
We offer an excellent compensation package and comprehensive benefits program.
We offer an excellent compensation package and comprehensive benefits program.
Cole Schotz is an Equal Opportunity Employer.
Please e-mail resume for consideration to:
Gayle P. Englert, Chief Human Resources Officer
Email: genglert@coleschotz.com
Office: 201.525.6307
Fax: 201.678.6307
Cole Schotz P.C.
Court Plaza North
25 Main Street, P.O. Box 800
Hackensack, NJ 07602-0800
