careers
Attorney Positions
Seeking a Bankruptcy Associate to join our New Jersey Office. Candidates should have 3+ years of experience. NJ bar is required. Strong academic credentials and excellent oral and written communication skills are required. Litigation experience is a plus.
We offer a competitive starting salary and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $215,000 to $372,000.
Seeking a Corporate & Transactional Attorney for our Boca Raton, FL or Miami, FL Offices. Candidates should have 6+ years of experience. FL bar admission required. Strong academic credentials, excellent oral and written communication skills required. Bi-lingual (Spanish) a plus.
We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking an associate with 2+ years general experience in sophisticated commercial litigation (including chancery litigation) for our Delaware office. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation for our New Jersey Office. NJ bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $220,000 to $365,000.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation for our Texas office. Texas bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking a Tax, Trusts & Estates Associate with 3+ years’ experience to join our Florida, New Jersey or New York offices. LL.M preferred in Taxation or Estate Planning. Bar admission in one or more states in which the Firm has an office and where the candidate desires to be resident is required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $225,000-$315,000.
Seeking a Transactional Healthcare Attorney for our Delaware, Florida, Maryland, New Jersey, New York, Texas, or Washington, D.C. Offices. Candidates should have 6+ years of experience. Applicable bar admission required. Strong academic credentials, excellent oral and written communication skills required.
We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $284,000 to $600,000.
Staff Positions
Seeking an Administrative Assistant for our Hackensack, New Jersey Office. This position will report to the New Jersey Office five days per week.
Key Responsibilities:
- Scan and file accounting documents and records.
- Respond to internal and external emails in a timely and professional manner.
- Facilitate check signing and ensure proper documentation.
- Process credit card payments accurately and securely.
- Provide general administrative support.
We offer a competitive starting salary and a comprehensive benefits program. The salary range for this position is $50,000 to $55,000.
Seeking a full-time Client Services/Hospitality Representative (Monday through Friday from 8:30 am – 5:30 pm) for our Dallas, Texas Office. Job responsibilities include reception front desk, answering calls, meeting and greeting visitors, reserving conference rooms, conference room set ups, maintenance of kitchen pantry supplies and ordering catered food services for meetings. Copy/mail room services, large print jobs, assisting attorney with trial binder prep, receive, scan, process all incoming and outgoing mail/packages USPS/FEDEX, arrange messenger services. Monitor inventory of office supplies, submit building maintenance requests. Light filing, document changes, and clerical projects. Knowledge of Microsoft Word and Outlook, strong time management, ability to multitask, and organization skills. We offer a competitive starting salary and benefits program.
Seeking a Docketing Manager for our New Jersey Office. This position is responsible for the implementation, oversight, and continuous improvement of the firmwide litigation calendaring and docketing function. This role partners closely with litigators and practice group leaders to ensure accurate, timely, and compliant docketing of all court deadlines, appearances, and related matters.
The Docketing Manager will lead the configuration and administration of the firm’s docketing system, with a preference for experience with CourtAlert. The ideal candidate will have a strong background in litigation docketing, excellent organizational skills, and the ability to train and supervise docketing staff.
Key Responsibilities:
- Oversee and manage the firm’s litigation docketing and calendaring processes to ensure compliance with all court rules, deadlines, and procedures.
- Implement, configure, and administer the firm’s docketing system (CourtAlert preferred), including user setup, template creation, and system updates.
- Work collaboratively with litigators, paralegals, and administrative staff to ensure all critical dates are accurately entered, tracked, and communicated.
- Develop and maintain written procedures and best practices for docketing and calendaring.
- Train attorneys and staff on docketing procedures and system use if appropriate; provide ongoing support and troubleshooting.
- Monitor court rule changes and update docketing procedures and templates as needed.
- Audit docket entries for accuracy and completeness; conduct periodic reviews to ensure compliance.
- Supervise docketing staff (if applicable), including hiring, training, and performance management.
- Serve as the primary liaison with the docketing system vendor and IT for system maintenance and upgrades.
- Prepare regular reports on docketing activity, compliance, and risk management for firm leadership.
Qualifications:
- Minimum 5 years’ experience in litigation docketing, preferably in a law firm environment.
- Demonstrated experience with a docketing system; CourtAlert experience strongly preferred.
- In-depth knowledge of federal, state, and local court rules and procedures.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively with attorneys and staff.
- Experience training and supervising staff preferred.
- Willingness to work additional hours as required.
Education & Experience:
- 2-year college degree or legal certification preferred; equivalent experience will be considered.
We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $100,000 to $135,000.
Seeking a Legal Practice Assistant (LPA) for our New Jersey Office. 3+ years legal experience to support members of the Firm, associates in the areas of Bankruptcy, Corporate, Environmental, Litigation, Real Estate and Tax, Trusts & Estates. Candidates should possess excellent communication skills, client focused, highly organized and detail orientated with demonstrated ability to multi-task in a high-volume environment and work well independently and with a team. Strong technical skills of Microsoft Office, Outlook, Excel and InTapp required; knowledge of IManage and PowerPoint a plus. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $80,000 to $115,000.
Seeking a Legal Practice Assistant (LPA) for our Dallas, Texas Office. 3+ years legal experience to support members of the Firm, associates and paralegals in the areas of Corporate, Intellectual Property, Litigation, and Real Estate. Candidates should possess excellent communication and organizational skills. LPA will work directly with attorneys to prepare, review/edit and efile case pleadings, assist with case projects, maintain case calendar, and maintain case files. In addition, the LPA will provide coverage at the reception desk on an as needed basis. Strong working knowledge of Microsoft Word, Excel and PDF Editing required; knowledge of iManage, PowerPoint, and Federal and State Court Electronic Filing a plus. We offer a competitive starting salary and a comprehensive benefits program.
Seeking a Litigation Paralegal for our New Jersey Office with 3+ years of law firm litigation paralegal experience. Responsibility for assisting lawyers in all aspects of the Litigation Department’s caseloads, including: the organization and maintenance of court materials; drafting and filing pleadings, motions, and other court documents; preparation of correspondence, memoranda, discovery, and other communications with minimal supervision; management of docket, matter dates, and deadlines; deposition digesting and preparation; and coordination of deposition, hearing, motion and trial preparation. Assist with and coordinate paper and electronic discovery process, including: identifying potentially relevant electronically stored information (“ESI”); draft and issue legal hold notices; coordinate with clients to identify, preserve, and collect relevant sources of ESI and paper discovery; and assist with processing, reviewing, and coding ESI. Knowledge of and ability to electronically file (CM/ECF and New Jersey e-filing) pleadings required. Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate required. Strong working knowledge of MSOffice (Outlook, Word, Excel, PowerPoint), Relativity, and Concordance required. Knowledge of iManage a plus. We offer a competitive starting salary and comprehensive benefits package. Salary is commensurate with experience. The salary range for this position is $76,500 to $179,000.
Seeking a a Marketing and Business Development Analyst to join the Marketing Department located in New Jersey. This position will report to the Chief Marketing and Business Development Officer.
Duties include:
- Conduct in-depth market research, competitive intelligence, and analysis of potential business opportunities to support practice group and industry team strategies.
- Create detailed intelligence reports on clients, prospects, and market and industry trends to inform business development efforts and identify new opportunities.
- Track and report on key trends in legal markets, target industries, and competitor activity.
- Support marketing and business development initiatives with data and analytics-driven insights, leveraging internal and external resources to help practice groups make informed decisions.
- Lead the charge on data input into the firm’s CRM and experience databases, and spearhead the development of a systematic process to ensure matter reporting from attorneys is accurately captured and entered.
- Maintain and enhance experience databases and other internal resources for streamlined pitch and proposal creation.
- Assist in coordinating and preparing responses to RFPs, proposals, and presentations, ensuring alignment with practice group priorities and firm positioning.
- Collaborate with marketing team members to continually refine pitch materials and improve processes for increased efficiency and impact.
- Track and analyze pitch/proposal results and trends to identify opportunities for improvement and growth.
- Brainstorm and develop new collateral to promote the firm and its practices, ensuring materials are on brand and resonate with target audiences.
- Produce high-impact submissions for key legal rankings and awards, collaborating with external PR agencies as needed.
- Work directly with attorneys and practice group leaders to support and execute business development initiatives.
- Provide proactive recommendations for new business opportunities and creative approaches to reaching target audiences, using data and research insights to drive strategic decisions.
- Leverage the firm’s contact relationship management (CRM) system to manage and track outreach and engagement activities.
- Provide critical support during team member absences or peak workload periods to ensure continuity and meet deadlines.
Requirements:
- Strong administrative, organizational, and interpersonal skills.
- Bachelor’s degree and at least 3–5 years of experience in marketing, business development, or research/analytics.
- Prior experience in a professional services setting (law firm, accounting, consulting) preferred.
- Excellent professional writing, proofreading, and editing skills.
- Ability to work independently as well as collaboratively within a team environment.
- Proficient in Microsoft Office Suite, particularly Excel and PowerPoint.
- Familiarity with Nexl, Foundations, Bloomberg Law and Dunn & Bradstreet a plus.
- Some travel between offices may be required.
We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $80,000 to $120,000.
Seeking a Payroll and Benefits Coordinator for our New Jersey Office. The Payroll and Benefits Coordinator is responsible for ensuring accurate and timely processing of payroll for all employees. This role maintains payroll records, audits timekeeping data, ensures compliance with federal and state regulations, and provides exceptional support to employees regarding payroll matters. The ideal candidate is detail‑oriented, organized, and able to manage sensitive information with discretion.
KEY RESPONSIBILITIES:
Payroll and Benefits Processing
- Manage end-to-end payroll and benefits administration in ADP Workforce Now, performing regular data imports, audits, and reconciliations.
- Verify timecards, hours worked, overtime, and leave accruals.
- Review and validate payroll data to ensure accuracy before transmission.
Compliance & Reporting
- Ensure payroll practices comply with federal, state, and local laws.
- Process and maintain garnishments, deductions, and wage assignments.
- Assist with quarterly and annual payroll tax filings and reconciliations.
- Support year-end activities, including W‑2 preparation and audits.
Employee Support
- Respond to employee payroll inquiries with clarity and professionalism.
- Maintain confidential payroll and employee information.
- Assist with new hire onboarding related to payroll and timekeeping systems.
Systems & Data Management
- Accurately maintain payroll records, employee changes, and system updates.
- Reconcile payroll accounts and collaborate with Finance on general ledger postings.
- Work with HR and IT to resolve payroll system issues and enhancements.
Benefits
- Provide employee benefits counseling.
- Review monthly premium statement calculations for medical and life insurers.
- Maintain ongoing relationships with insurance companies and brokers to effectuate new enrollments and resolve issues.
QUALIFICATIONS:
Required
- Associate degree in Accounting, Finance, Business Administration, or related field; or equivalent experience.
- 2+ years of payroll processing experience.
- Working knowledge of ADP Workforce Now payroll and benefits solutions.
- Proficient in Microsoft Excel for data entry, formatting, and data validation.
- Strong knowledge of payroll laws, tax regulations, and wage & hour compliance.
- High level of accuracy, confidentiality, and attention to detail.
Preferred
- Experience with multi‑state payroll.
- Understanding of general ledger accounting.
- Payroll certification (FPC or CPP) is a plus.
- Prior law firm experience a plus.
KEY COMPETENCIES:
- Analytical skills and problem‑solving ability
- Strong organizational and time-management skills
- Excellent communication and customer service
- Ability to work independently and meet deadlines
- High integrity and discretion with sensitive data
We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $65,000 to $110,000.
Seeking a Trust and Estate Administration Paralegal with 5 plus years experience to join our New Jersey, New York or Florida Offices. Responsible for handling all phases of estate and trust administration, including probate (knowledge of New Jersey, New York and Florida probate a plus), extensive communication with clients, financial planners and accountants, preparation of federal and state estate tax returns and fiduciary accountings, distribution of estate assets and trust funding, deed work and etc. Superior communication and mathematical skills are a must. Strong working knowledge of estate tax software (ONESOURCE/Fast Tax), HotDocs and Microsoft Word a plus.
Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate preferred. We will consider a JD/paralegal candidate as well. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $76,500 to 162,500.
We offer an excellent compensation package and comprehensive benefits program.
Cole Schotz is an Equal Opportunity Employer.
Please e-mail resume for consideration to:
Gayle P. Englert, Chief Human Resources Officer
Email: genglert@coleschotz.com
Office: 201.525.6307
Fax: 201.678.6307
Cole Schotz P.C.
Court Plaza North
25 Main Street, P.O. Box 800
Hackensack, NJ 07602-0800
