careers
Attorney Positions
Seeking a Bankruptcy Associate to join our New Jersey Office. Candidates should have 3+ years of experience. NJ bar is required. Strong academic credentials and excellent oral and written communication skills are required. Litigation experience is a plus.
We offer a competitive starting salary and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $215,000 to $372,000.
Seeking a Corporate & Transactional Attorney for our Delaware, Florida, Maryland, New Jersey, New York, Texas, or Washington, D.C. Offices. Candidates should have 6+ years of experience. Applicable bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $300,000 to $520,000.
Seeking an Investment Funds Attorney for our Delaware, Florida, Maryland, New Jersey, New York, Texas, or Washington, D.C. Offices. Candidates should have 10+ years of experience in fund formation, structuring, and compliance. Applicable bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $300,000 to $520,000.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation (including chancery litigation) for our Delaware office. DE bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation for our Miami, FL Office. FL bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation for our New Jersey Office. NJ bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $220,000 to $365,000.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation for our New York Office. NY bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $220,000 to $365,000.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation for our Texas office. Texas bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking an Associate with 5+ years of experience in general commercial real estate with an emphasis in transactional matters to join our Boca Raton, FL or Miami, FL Offices. FL bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience.
Seeking a Tax, Trusts & Estates Associate with 3+ years’ experience to join our Florida, New Jersey or New York offices. LL.M preferred in Taxation or Estate Planning. Bar admission in one or more states in which the Firm has an office and where the candidate desires to be resident is required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $225,000-$315,000.
Seeking a Transactional Healthcare Attorney for our Delaware, Florida, Maryland, New Jersey, New York, Texas, or Washington, D.C. Offices. Candidates should have 6+ years of experience. Applicable bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $300,000 to $520,000.
Staff Positions
Seeking a Billing Coordinator for our New Jersey Office.
Job Duties:
- Prepare and edit client invoices in accordance with firm policies and client guidelines.
- Proficient in E-billing procedures.
- Review and verify accuracy of billing data, ensuring all billable time and expenses are accounted for.
- Coordinate with attorneys, paralegals, and other staff to resolve billing discrepancies and issues.
- Respond to client inquiries regarding billing and payment status.
- Process write-offs following Firm policy.
- Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
- Ability to handle a high volume of bills per month.
- Ability to effectively interact and communicate with attorneys, assistants, and clients.
- Review and verify accuracy of billing and supporting documentation as required.
- Create new billing formats as needed.
- Assist with the preparation of monthly and quarterly billing reports for management review.
Required Skills:
- 3 or more years hands-on billing experience in a law firm.
- Elite 3E, Aderant (or equivalent accounting software) experience.
- Demonstrated proficiency with MS Office.
- Ability to multi-task and prioritize.
- Ability to organize work flow and use time efficiently.
- Ability to show strong attention to detail.
- Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands.
- Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.
- Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.
We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $85,000 to $100,000.
Seeking a Business Development Manager to join the Marketing Department located in New Jersey. This position will report to the Chief Marketing Officer. Duties include: Execute on marketing and business development strategies to achieve stated practice goals and objectives, track and report on progress, conduct competitive intelligence, prepare detailed reports on clients and targets as well as market and industry trends, maintain experience database, coordinate and prepare RFP responses, proposals and presentations, continually improve pitch materials and process, ensure continuity and efficiency across offices, track and report on RFP/proposal results and trends, brainstorm and create new collateral to position the firm and practice groups, produce high impact submissions for key legal rankings with assistance from outside PR agency, work directly with attorneys to execute business development goals with a focus on providing high level of service, proactively suggest new ideas for reaching target audiences in line with practice group goals, leverage contact relationship management (CRM) system. Strong administrative, organizational and interpersonal skills required. College degree and at least 5 years of marketing or business development experience required. Experience in a professional services setting preferred. Strong professional writing, proofreading and editing skills. Candidate should possess the ability to work independently and as part of a team. Proficient with Microsoft Office Suite, particularly Excel and Powerpoint. Familiarity with Montor Suite and/or Redwood Analytics a plus. Some travel between offices required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $125,000 to $160,000.
Seeking a Corporate Paralegal to join our Baltimore, Hackensack, New York City, or Wilmington Offices to assist attorneys with corporate matters and transactions. Candidates must possess 5+ years of experience in governance, business planning, financial and transactional practice. In addition, they must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. Strong working knowledge of Microsoft Word and Excel preferred. College degree and/or paralegal certificate required. We offer a competitive starting salary and comprehensive benefits package. Salary is commensurate with experience. The salary range for this position is $76,500 to $179,000.
Seeking a Docketing Manager for our New Jersey Office. This position is responsible for the implementation, oversight, and continuous improvement of the firmwide litigation calendaring and docketing function. This role partners closely with litigators and practice group leaders to ensure accurate, timely, and compliant docketing of all court deadlines, appearances, and related matters.
The Docketing Manager will lead the configuration and administration of the firm’s docketing system, with a preference for experience with CourtAlert. The ideal candidate will have a strong background in litigation docketing, excellent organizational skills, and the ability to train and supervise docketing staff.
Key Responsibilities:
- Oversee and manage the firm’s litigation docketing and calendaring processes to ensure compliance with all court rules, deadlines, and procedures.
- Implement, configure, and administer the firm’s docketing system (CourtAlert preferred), including user setup, template creation, and system updates.
- Work collaboratively with litigators, paralegals, and administrative staff to ensure all critical dates are accurately entered, tracked, and communicated.
- Develop and maintain written procedures and best practices for docketing and calendaring.
- Train attorneys and staff on docketing procedures and system use if appropriate; provide ongoing support and troubleshooting.
- Monitor court rule changes and update docketing procedures and templates as needed.
- Audit docket entries for accuracy and completeness; conduct periodic reviews to ensure compliance.
- Supervise docketing staff (if applicable), including hiring, training, and performance management.
- Serve as the primary liaison with the docketing system vendor and IT for system maintenance and upgrades.
- Prepare regular reports on docketing activity, compliance, and risk management for firm leadership.
Qualifications:
- Minimum 5 years’ experience in litigation docketing, preferably in a law firm environment.
- Demonstrated experience with a docketing system; CourtAlert experience strongly preferred.
- In-depth knowledge of federal, state, and local court rules and procedures.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively with attorneys and staff.
- Experience training and supervising staff preferred.
- Willingness to work additional hours as required.
Education & Experience:
- 2-year college degree or legal certification preferred; equivalent experience will be considered.
We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $100,000 to $135,000.
Seeking a Help Desk Technician to complete its four-person Helpdesk team. The position is in the firm’s Hackensack, New Jersey office. The schedule is Monday through Friday, 9:30 a.m. to 5:30 p.m.
The position involves providing technical assistance for hardware, software, and mobile devices, supporting video conferences through Teams and Zoom, maintaining equipment inventory, and documenting support activity in the Firm’s ticketing system. Candidates should have significant experience with Microsoft Windows 11, Microsoft 365 (especially Outlook and Word), and iManage (strongly preferred).
The Firm has high expectations for the contributions of its team members in terms of customer service, responsiveness, attention to detail, and ownership of their work. Applicants must have excellent written and verbal communication skills, strong interpersonal ability, and the aptitude to learn new tasks quickly. The role requires adherence to established procedures, strong documentation discipline, and the ability to work effectively both independently and in a team environment. Periodic travel to other Firm offices is required by a team member every few months, along with a couple of additional trips each year by some team members for office buildouts and expansions. The position also requires flexibility to provide occasional shift coverage or extended hours to cover planned and unplanned PTO. A law firm or professional services background is preferred. An associate’s or bachelor’s degree in information systems or a related field, or equivalent work experience, is also preferred. We offer a competitive salary and comprehensive benefits. Salary is commensurate with experience. The salary range for this position is $75,000 to $95,000.
Seeking a Human Resources Manager for our New Jersey Office. This position is responsible for Firmwide human resource functions, including resource planning, recruitment, performance evaluations, disciplinary procedures, benefits and employee relations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provide managerial and administrative support to the Chief Human Resources Officer in the following areas:
- All human resource functions of the Firm, continuously evaluating current Firm policies & procedures, make recommendations for improvement.
- Firm recruiting, hiring, development and retention programs in compliance with state/federal regulations and recommended employment law practices.
- Determine staffing needs for the Firm; meet and maintain benchmarked staffing ratios and trends. Oversee non-exempt personnel including administrative assistants and other clerical staff to ensure that Firm expectations are being met.
- Oversee employee relations and resolution of employment conflicts.
- Work with Firm personnel to ensure the Firm’s compliance in handling requests for leaves of absence.
- Coordinate with Chief Human Resources Officer and Payroll and Benefits Coordinator regarding all Firm benefit plans, including 401(k)/Profit Sharing Plan.
- Ensure the Firm has updated standard job descriptions for support staff & ensure timely review of job descriptions & position specifications.
- Keep Firm Managing Partners and Chief Human Resources Officer informed of HR matters; assist with any reports and financial analysis as requested. Assist with integration of new attorneys.
- Additional responsibilities as assigned by the Chief Human Resources Officer or Firm Managing Partners.
QUALIFICATIONS:
- Bachelor’s degree in human resource management or related field, or a comparable level of training such as that which may be acquired through additional work experience. Prior law firm experience, SHRM-CP, SHRM-SCP, SPHR or PHR a plus.
- Approximately 4+ years of progressively responsible work experience with legal or other professional service organizations to gain the expertise needed to administer a professional HR system.
- Ability to identify & analyze complex issues, able to recommend and implement solutions to same.
- Interpersonal skills to communicate and maintain effective/professional relationships with partners, attorneys and staff.
- Broad knowledge of law firm services, policies and procedures.
- Excellent written and verbal communication skills, attention to detail essential.
- Working knowledge of computer software including Microsoft is necessary.
We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $125,000 to $140,000.
Seeking a Trust and Estate Administration Paralegal with 5 plus years experience to join our Boca Raton, FL Office. Responsible for handling all phases of estate and trust administration, including extensive communication with clients, financial planners and accountants, preparation of federal estate tax returns and fiduciary accountings, distribution of estate assets and trust funding, deed work and etc. Superior communication and mathematical skills are a must. Strong working knowledge of estate tax software (ONESOURCE/Fast Tax), HotDocs and Microsoft Word a plus.
Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate are required. We will consider a JD/paralegal candidate as well. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking a Trust and Estate Administration Paralegal with 5 plus years experience to join our New Jersey or New York Offices. Responsible for handling all phases of estate and trust administration, including probate (knowledge of New Jersey and New York probate a plus), extensive communication with clients, financial planners and accountants, preparation of federal and state estate tax returns and fiduciary accountings, and distribution of estate assets and trust funding, among other tasks. Superior communication and mathematical skills are a must. Strong working knowledge of estate tax software (ONESOURCE/Fast Tax), HotDocs and Microsoft Word a plus.
Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate are required. We will consider a JD/paralegal candidate as well. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $76,500 to 162,500.
We offer an excellent compensation package and comprehensive benefits program.
Cole Schotz is an Equal Opportunity Employer.
Please e-mail resume for consideration to:
Gayle P. Englert, Chief Human Resources Officer
Email: genglert@coleschotz.com
Office: 201.525.6307
Fax: 201.678.6307
Cole Schotz P.C.
Court Plaza North
25 Main Street, P.O. Box 800
Hackensack, NJ 07602-0800
