careers
Attorney Positions
Seeking a Bankruptcy Associate to join our New Jersey Office. Candidates should have 3+ years of experience. NJ bar is required. Strong academic credentials and excellent oral and written communication skills are required. Litigation experience is a plus.
We offer a competitive starting salary and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $215,000 to $372,000.
Seeking an Investment Funds Attorney for our Delaware, Florida, Maryland, New Jersey, New York, Texas, or Washington, D.C. Offices. Candidates should have 10+ years of experience in fund formation, structuring, and compliance. Applicable bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $300,000 to $520,000.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation (including chancery litigation) for our Delaware office. DE bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation for our Miami, FL Office. FL bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation for our New Jersey Office. NJ bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $220,000 to $365,000.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation for our New York Office. NY bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $220,000 to $365,000.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation for our Texas office. Texas bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking an Associate with 5+ years of experience in general commercial real estate with an emphasis in transactional matters to join our Boca Raton, FL or Miami, FL Offices. FL bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience.
Seeking a Tax, Trusts & Estates Associate with 3+ years’ experience for our Delaware, Florida, Maryland, New Jersey, New York, Texas, or Washington, D.C. Offices. Bar admission in one or more states in which the Firm has an office and where the candidate desires to be resident is required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $225,000 to $315,000.
Seeking a Transactional Healthcare Attorney for our Delaware, Florida, Maryland, New Jersey, New York, Texas, or Washington, D.C. Offices. Candidates should have 6+ years of experience. Applicable bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $300,000 to $520,000.
Staff Positions
Seeking a Billing Coordinator for our New Jersey Office.
Job Duties:
- Prepare and edit client invoices in accordance with firm policies and client guidelines.
- Proficient in E-billing procedures.
- Review and verify accuracy of billing data, ensuring all billable time and expenses are accounted for.
- Coordinate with attorneys, paralegals, and other staff to resolve billing discrepancies and issues.
- Respond to client inquiries regarding billing and payment status.
- Process write-offs following Firm policy.
- Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
- Ability to handle a high volume of bills per month.
- Ability to effectively interact and communicate with attorneys, assistants, and clients.
- Review and verify accuracy of billing and supporting documentation as required.
- Create new billing formats as needed.
- Assist with the preparation of monthly and quarterly billing reports for management review.
Required Skills:
- 3 or more years hands-on billing experience in a law firm.
- Elite 3E, Aderant (or equivalent accounting software) experience.
- Demonstrated proficiency with MS Office.
- Ability to multi-task and prioritize.
- Ability to organize work flow and use time efficiently.
- Ability to show strong attention to detail.
- Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands.
- Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.
- Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.
We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $85,000 to $100,000.
Seeking a Business Development Manager to join the Marketing Department located in New Jersey. This position will report to the Chief Marketing Officer. Duties include: Execute on marketing and business development strategies to achieve stated practice goals and objectives, track and report on progress, conduct competitive intelligence, prepare detailed reports on clients and targets as well as market and industry trends, maintain experience database, coordinate and prepare RFP responses, proposals and presentations, continually improve pitch materials and process, ensure continuity and efficiency across offices, track and report on RFP/proposal results and trends, brainstorm and create new collateral to position the firm and practice groups, produce high impact submissions for key legal rankings with assistance from outside PR agency, work directly with attorneys to execute business development goals with a focus on providing high level of service, proactively suggest new ideas for reaching target audiences in line with practice group goals, leverage contact relationship management (CRM) system. Strong administrative, organizational and interpersonal skills required. College degree and at least 5 years of marketing or business development experience required. Experience in a professional services setting preferred. Strong professional writing, proofreading and editing skills. Candidate should possess the ability to work independently and as part of a team. Proficient with Microsoft Office Suite, particularly Excel and Powerpoint. Familiarity with Montor Suite and/or Redwood Analytics a plus. Some travel between offices required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $125,000 to $160,000.
Seeking a full-time Client Services/Hospitality Representative (Monday through Friday from 8:30 am – 5:30 pm) for our Boca Raton, Florida Office. Job responsibilities include reception front desk, answering calls, meeting and greeting visitors, reserving conference rooms, conference room set ups, maintenance of kitchen pantry supplies and ordering catered food services for meetings. Copy/mail room services, large print jobs, assisting attorney with trial binder prep, receive, scan, process all incoming and outgoing mail/packages USPS/FEDEX, arrange messenger services. Monitor inventory of office supplies, submit building maintenance requests. Light filing, document changes, and clerical projects. Enter and maintain accurate information in records management system. Prepare physical records for offsite storage. Organizing, labeling to ensure proper retentions and retrieval. Knowledge of Microsoft Word and Outlook, strong time management, ability to multitask, and organization skills. We offer a competitive starting salary and benefits program. Salary is commensurate with experience.
Seeking a Corporate Paralegal to join our Baltimore, Hackensack, New York City, or Wilmington Offices to assist attorneys with corporate matters and transactions. Candidates must possess 5+ years of experience in governance, business planning, financial and transactional practice. In addition, they must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. Strong working knowledge of Microsoft Word and Excel preferred. College degree and/or paralegal certificate required. We offer a competitive starting salary and comprehensive benefits package. Salary is commensurate with experience. The salary range for this position is $76,500 to $179,000.
Seeking a Human Resources Manager for our New Jersey Office. This position is responsible for Firmwide human resource functions, including resource planning, recruitment, performance evaluations, disciplinary procedures, benefits and employee relations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provide managerial and administrative support to the Chief Human Resources Officer in the following areas:
- All human resource functions of the Firm, continuously evaluating current Firm policies & procedures, make recommendations for improvement.
- Firm recruiting, hiring, development and retention programs in compliance with state/federal regulations and recommended employment law practices.
- Determine staffing needs for the Firm; meet and maintain benchmarked staffing ratios and trends. Oversee non-exempt personnel including administrative assistants and other clerical staff to ensure that Firm expectations are being met.
- Oversee employee relations and resolution of employment conflicts.
- Work with Firm personnel to ensure the Firm’s compliance in handling requests for leaves of absence.
- Coordinate with Chief Human Resources Officer and Payroll and Benefits Coordinator regarding all Firm benefit plans, including 401(k)/Profit Sharing Plan.
- Ensure the Firm has updated standard job descriptions for support staff & ensure timely review of job descriptions & position specifications.
- Keep Firm Managing Partners and Chief Human Resources Officer informed of HR matters; assist with any reports and financial analysis as requested. Assist with integration of new attorneys.
- Additional responsibilities as assigned by the Chief Human Resources Officer or Firm Managing Partners.
QUALIFICATIONS:
- Bachelor’s degree in human resource management or related field, or a comparable level of training such as that which may be acquired through additional work experience. Prior law firm experience, SHRM-CP, SHRM-SCP, SPHR or PHR a plus.
- Approximately 4+ years of progressively responsible work experience with legal or other professional service organizations to gain the expertise needed to administer a professional HR system.
- Ability to identify & analyze complex issues, able to recommend and implement solutions to same.
- Interpersonal skills to communicate and maintain effective/professional relationships with partners, attorneys and staff.
- Broad knowledge of law firm services, policies and procedures.
- Excellent written and verbal communication skills, attention to detail essential.
- Working knowledge of computer software including Microsoft is necessary.
We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $125,000 to $140,000.
Seeking a legal practice assistant (LPA) for our Boca Raton, Florida Office. 3+ years legal experience to support members of the Firm, associates and paralegals in multiple practice areas to include but not limited to, Corporate, Litigation and Tax, Trusts & Estates. Candidates should possess excellent communication and organizational skills. Strong working knowledge of Microsoft Word, Excel and InTapp Time Entry required; knowledge of IManage and PowerPoint a plus. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking a Legal Practice Assistant (LPA) for our New Jersey Office. 3+ years legal experience to support Members of the Firm and Associates in the areas of Bankruptcy, Corporate, Environmental, Litigation, Real Estate, and Tax, Trusts & Estates. Candidates should possess excellent communication skills, client focused, highly organized and detail orientated with demonstrated ability to multi-task in a high-volume environment and work well independently and with a team. Strong technical skills of Microsoft Office, Outlook, Excel and InTapp required; knowledge of IManage and PowerPoint a plus. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $80,000 to $115,000.
Seeking a Payroll & Benefits Manager for our New Jersey Office. The Payroll & Benefits Manager is responsible for the oversight of accurate, compliant, and timely processing of multi‑state payroll, administration of firm-wide benefit programs, and ongoing process improvement. This leader will partner closely with HR, Finance, and Firm Leadership to support a high-quality employee experience while ensuring adherence to federal, state, and local regulations.
Key Responsibilities
- Manage the end‑to‑end payroll process for a multi‑state payroll, ensuring accuracy, compliance, and timeliness.
- Oversee benefits administration including medical, dental, vision, FSA/HSA, life insurance, disability, 401(k), and leave programs.
- Serve as primary liaison with payroll and benefits vendors; lead annual open enrollment and related communications.
- Audit payroll and benefits data regularly to maintain data integrity and compliance with all applicable regulations.
- Monitor changes in federal, state, and local employment, tax, and wage laws; implement required adjustments.
- Support compensation‑related reporting, including year‑end W‑2, ACA filings, 401(k) compliance testing, and audits.
- Provide responsive support to employees regarding payroll questions, benefit options, and issue resolution.
- Partner with HR and Finance leadership on projects related to system upgrades, process improvement, and firmwide initiatives.
Qualifications
- 5+ years of payroll and benefits experience; law firm or professional services experience strongly preferred.
- Strong knowledge of multi‑state payroll regulations and experience managing payroll for employees across multiple jurisdictions.
- Proficiency with payroll/HRIS systems (ADP preferred) and advanced Excel skills.
- Strong analytical and problem‑solving abilities with high attention to detail.
- Excellent communication and interpersonal skills with the ability to work collaboratively across teams.
- CPP, PHR, SHRM‑CP, or related certification a plus.
What We Offer
- Competitive compensation and comprehensive benefits package.
- Opportunities for professional development and growth.
- A collegial and supportive work environment where contributions are valued.
- Hybrid work flexibility.
Salary is commensurate with experience. The salary range for this position is $125,000 to $150,000.
Seeking a a Trusts & Estates Administrative Assistant for our New Jersey, New York, or Florida Offices. This position will report to the office five days per week.
Some of the job responsibilities would include:
- Assisting with the preparation of Trusts and Estate binders, including compiling letters and emails, saving relevant documents, and organizing materials.
- Assembling final binder sets for mailing, including preparing and attaching FedEx labels, tables of contents, and ensuring proper formatting.
- Printing and stickering documents for outgoing mailings; prepare FedEx shipments accordingly.
- Supporting attorneys by printing and organizing documents for client meetings, as needed and based on workload.
- Submitting check requests.
- Saving and organize documents accurately within the firm’s document management system (MyCase/MyManage or similar).
- Assisting with preparation of opening files (prepare LOE, NCI, run conflict checks).
- Covering for our Client Services Representative with the handling the original documents/vault.
We offer a competitive starting salary and comprehensive benefits package. Salary is commensurate with experience. The salary range for this position is $65,000 to $85,000.
Seeking a Trust and Estate Administration Paralegal with 5 plus years experience to join our Boca Raton, FL Office. Responsible for handling all phases of estate and trust administration, including extensive communication with clients, financial planners and accountants, preparation of federal estate tax returns and fiduciary accountings, distribution of estate assets and trust funding, deed work and etc. Superior communication and mathematical skills are a must. Strong working knowledge of estate tax software (ONESOURCE/Fast Tax), HotDocs and Microsoft Word a plus.
Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate are required. We will consider a JD/paralegal candidate as well. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking a Trust and Estate Administration Paralegal with 3 or 4 years’ experience for our Delaware, Florida, Maryland, New Jersey, New York, Texas, or Washington, D.C. Offices. Responsible for handling all phases of estate and trust administration, including probate, extensive communication with clients, financial planners and accountants, preparation of federal estate tax returns and fiduciary accountings, distribution of estate assets and trust funding, and deed work, among other tasks. Superior communication and mathematical skills are a must. Strong working knowledge of estate tax software (ONESOURCE/Fast Tax), HotDocs and Microsoft Word a plus.
Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate are required. We will consider a JD/paralegal candidate as well. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $76,500 to 162,500.
Seeking a Trust and Estate Administration Paralegal with 5 plus years experience to join our New Jersey or New York Offices. Responsible for handling all phases of estate and trust administration, including probate (knowledge of New Jersey and New York probate a plus), extensive communication with clients, financial planners and accountants, preparation of federal and state estate tax returns and fiduciary accountings, and distribution of estate assets and trust funding, among other tasks. Superior communication and mathematical skills are a must. Strong working knowledge of estate tax software (ONESOURCE/Fast Tax), HotDocs and Microsoft Word a plus.
Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate are required. We will consider a JD/paralegal candidate as well. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $76,500 to 162,500.
We offer an excellent compensation package and comprehensive benefits program.
Cole Schotz is an Equal Opportunity Employer.
Please e-mail resume for consideration to:
Gayle P. Englert, Chief Human Resources Officer
Email: genglert@coleschotz.com
Office: 201.525.6307
Fax: 201.678.6307
Cole Schotz P.C.
Court Plaza North
25 Main Street, P.O. Box 800
Hackensack, NJ 07602-0800
