careers
Attorney Positions
Seeking a bankruptcy attorney with 2+ years of experience to join our Delaware, New
Jersey or New York offices and be part of a team working on matters in New Jersey, New
York, Delaware, Maryland, Texas, and Florida. We seek a motivated individual devoted
to meeting the highest standards of excellence and serving clients, and who wants to be
part of an established and dynamic office and firm. Bar admission in one or more states
in which the Firm has an office and where the candidate desires to be a resident is required.
Strong academic credentials and excellent oral and written communication skills are
required. Litigation experience is a plus. We offer a competitive starting salary plus a
comprehensive benefits program. Salary is commensurate with experience. The salary
range for this position is $200,000 to $315,000.
Seeking corporate attorneys for Delaware, Florida, Maryland, New Jersey, New York or Texas offices. Candidates should have 3+ years of experience in corporate, mergers and acquisitions, fund formation, finance and/or securities. Applicable bar admission required. Strong academic credentials, excellent oral and written communication skills required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $240,000 to $315,000.
Seeking an associate with 3+ years general experience in sophisticated commercial litigation for our New Jersey office. NJ bar is required. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking a Tax, Trusts & Estates Associate with 3+ years’ experience to join our Florida, New Jersey or New York offices. LL.M preferred in Taxation or Estate Planning. Bar admission in one or more states in which the Firm has an office and where the candidate desires to be resident is required. Strong academic credentials, excellent oral and written communication skills required. We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $225,000-$315,000.
Staff Positions
Seeking a Billing Coordinator to join our New Jersey Office:
Job Duties:
- Prepare and edit client invoices in accordance with firm policies and client guidelines.
- Proficient in E-billing procedures.
- Review and verify accuracy of billing data, ensuring all billable time and expenses are accounted for.
- Coordinate with attorneys, paralegals, and other staff to resolve billing discrepancies and issues.
- Respond to client inquiries regarding billing and payment status.
- Process write-offs following Firm policy.
- Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
- Ability to handle a high volume of bills per month.
- Ability to effectively interact and communicate with attorneys, assistants, and clients.
- Review and verify accuracy of billing and supporting documentation as required.
- Create new billing formats as needed.
- Assist with the preparation of monthly and quarterly billing reports for management review.
Required Skills:
- 3 or more years hands-on billing experience in a law firm.
- Elite 3E, Aderant (or equivalent accounting software) experience.
- Demonstrated proficiency with MS Office.
- Ability to multi-task and prioritize.
- Ability to organize work flow and use time efficiently.
- Ability to show strong attention to detail.
- Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands.
- Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.
- Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.
We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience.
Seeking a business development manager to join the Marketing Department located in New Jersey. This position will report to the Chief Marketing Officer. Duties include: Execute on marketing and business development strategies to achieve stated practice goals and objectives, track and report on progress, conduct competitive intelligence, prepare detailed reports on clients and targets as well as market and industry trends, maintain experience database, coordinate and prepare RFP responses, proposals and presentations, continually improve pitch materials and process, ensure continuity and efficiency across offices, track and report on RFP/proposal results and trends, brainstorm and create new collateral to position the firm and practice groups, produce high impact submissions for key legal rankings with assistance from outside PR agency, work directly with attorneys to execute business development goals with a focus on providing high level of service, proactively suggest new ideas for reaching target audiences in line with practice group goals, leverage contact relationship management (CRM) system. Strong administrative, organizational and interpersonal skills required. College degree and at least 5 years of marketing or business development experience required. Experience in a professional services setting preferred. Strong professional writing, proofreading and editing skills. Candidate should possess the ability to work independently and as part of a team. Proficient with Microsoft Office Suite, particularly Excel and PowerPoint. Familiarity with Monitor Suite and/or Redwood Analytics a plus. Some travel between offices required. We offer a comprehensive starting salary and benefits program.
Seeking a full-time Client Services/Hospitality Representative (Monday through Friday from 10:00 am – 7:00 pm) for our New York Office located in Midtown at 1325 Avenue of Americas between (53rd & 54th Street). Job responsibilities include high volume phone contact, greeting clients and reserving conference rooms, conference room set ups and maintenance of kitchen pantries. Candidate must possess strong computer skills. Other duties include light typing, photo copying, filing and special projects on an as needed basis. We offer a competitive starting salary plus a comprehensive benefits package. Salary is commensurate with experience. The salary range for this position is $55,000 to 60,000.
Seeking a Commercial Real Estate Paralegal to join our New York or New Jersey Offices with solid experience in all aspects of commercial real estate including title and survey reviews, purchases, sales, financings and leasing. Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. Strong working knowledge of Microsoft Word and Excel. College degree and/or paralegal certificate and 5+ years of experience required. We offer a competitive starting salary and comprehensive benefits package. Salary is commensurate with experience. The salary range for this position is $76,500 to $179,000.
Seeking a eDiscovery Project Manager who provides advanced oversight of multiple concurrent litigation projects throughout the electronic discovery lifecycle. Consults with case teams on all aspects of the electronic discovery process. Assists litigation teams to plan, organize and handle their cases in a cost-effective and efficient manner using appropriate technology options. Coordinates integration of practice support technology for attorneys and paralegals; works directly with case teams to define requirements, engage vendors, prepare discovery budgets, and assist case teams in the organization and handling of electronically stored information. This position is hybrid and will report to the New Jersey office 4 days per week.
RESPONSIBILITIES:
eDiscovery Strategy & Support
- Advise and engage with attorneys (internal and external), paralegals, vendors, and IT to assist with matter management, identification, collection, processing, review, and production
- Refine and adhere to Firm’s protocol to properly document eDiscovery project plans including, workflows, role and task assignments, estimates, timetables, and process improvements
- Act as a point of contact and liaison for eDiscovery and litigation support issues between case teams, litigation support professionals and legal process outsourcers to ensure proper communication between all parties
- Timely record, enter and post billable and non-billable time
Technical & Project Management
- Work alongside litigation support professionals
- Consult and provide comprehensive task support for the duration of matters from early case assessment to archive
- Research emerging technologies and implement new practices to enhance effectiveness of organization
- Assist in management of diverse and demanding electronic discovery projects in a fast-paced environment
- Enhance database effectiveness and promote confidence in advanced technologies by using analytics (including near duplication, threading, clustering, active learning) to identify and locate documents efficiently
- Quality control of processes, workspaces, and deliverables
- Workspace administration including workspace set up, archive (ARM), processing, productions, searching, and the use of advanced analytics
- Provide guidance on advanced searching strategies and search term consulting for ESI
- Provide workflow consulting specific to each matter and the specific ESI agreements of each case
- Liaise with case teams to scope and track projects from a budget/expected cost standpoint
Collection & Preservation
- Scope collections and engage appropriate vendors to conduct collections, act as point of contact and escalation for any collection.
Knowledge Management, Reporting, and Invoicing
- Refine, maintain, update best practices, standard operating procedures, and templates
- Assist in handling cost recovery and invoicing at the case/matter level
Education
- Provide instruction, training, assistance, and support to facilitate adoption and increase fluency of users
- Maintain subject matter expertise and relevant industry certifications including Relativity, ACEDS, etc.
Review
- Development and oversight of document review strategy including the use of AI, analytics, and other technologies
- Conduct training for document reviewers on workspace, review protocols, and best practices
- Oversee review teams’ productivity
- Track and provide metrics on status of review relative to budget and scope
Vendor Management
- Assist in handling ongoing vendor management with different eDiscovery service providers including evaluating new technologies and services and new tool and software evaluations
Misc.
- Other tasks as required
Special Knowledge
Position requires high-level knowledge of the litigation process, all phases of the Electronic Discovery Reference Model and the use of technology to support litigation, eDiscovery and other practice group projects.
Technical Skills
High level of experience with Relativity (Master and/or RCA preferred); high level of experience with Relativity Continuous Active Learning; expert-level knowledge of Adobe Acrobat/Nuance/Kofax, MS PowerPoint, MS Word, MS Excel. Experience with image management software (Relativity processing, LAW or similar) and a working knowledge/ability to oversee/coordinate a legal process outsourcer experienced with trial presentation software (Sanction/Trial Director, OnCue).
Attributes
- Strong supervisory, teamwork, organizational and project management skills
- Ability to communicate well and deal effectively with all levels of Firm personnel at varying levels of technical ability
- Strong collaboration and influencing skills
- Ability to effectively translate technical information about environments, tools and controls to case teams in layman’s terms so that they are able to understand and customize the electronic discovery process for each matter in a way that is strategic, risk averse and cost effective
- Ability to work in a fast-paced, demanding environment, be flexible and adaptable, relate to user problems and maintain a calm demeanor
- Excellent written, verbal, listening, analytical, negotiation and presentation skills
- Ability to manage multiple concurrent projects and tasks effectively
- Ability to handle sensitive and/or confidential documents and see projects through to completion in a timely manner
- Ability to think critically throughout the electronic discovery process, to proactively identify potential problems and impending potential issues
We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm. Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking a Legal Practice Assistant (LPA) for our New Jersey Office. 3+ years legal experience to support members of the Firm, associates in the areas of Bankruptcy, Corporate, Environmental, Litigation, Real Estate and Tax, Trusts & Estates. Candidates should possess excellent communication skills, client focused, highly organized and detail orientated with demonstrated ability to multi-task in a high-volume environment and work well independently and with a team. Strong technical skills of Microsoft Office, Outlook, Excel and InTapp required; knowledge of IManage and PowerPoint a plus.
Seeking a marketing assistant to join the Marketing Department in our New Jersey Office. This position will report to the Chief Marketing and Business Development Officer. Duties include: General support for the day-to-day marketing projects for the firm’s five offices. Provide administrative assistance to the marketing team, including scheduling meetings, managing calendars, and handling correspondence. Organize and maintain marketing files, documents, and records. Assist in maintaining marketing databases, including client lists, contact information, and mailing lists. Ensure data accuracy and integrity to support effective marketing campaigns and client communications. Support the planning and execution of firm events, seminars, webinars, and conferences. Coordinate event logistics, including venue selection, vendor coordination, RSVP management, and material preparation. Research and tracking for all charitable requests. Serve as a liaison between the marketing team and other departments within the firm, as well as external vendors and partners. Facilitate communication and ensure alignment on marketing initiatives and priorities. Assist in digital marketing efforts, including social media management, email marketing, and website updates. Help monitor and track the performance of digital marketing campaigns and provide reports as needed. Conduct research on industry trends, competitor activities, and client demographics to support marketing strategies and decision-making. Compile findings into reports and presentations for the marketing team. Posting of all blog entries in a timely manner. General inventory ordering/tracking for brochures, business cards and marketing collateral. General administrative duties including invoice payment. Assist with special projects when requested including events.
QUALIFICATIONS:
College Degree. Preferably a major/minor in marketing, communications, English and proficient in Microsoft Office Suite, proficient in all social media outlets, including but not limited to, X, LinkedIn, Facebook & Instagram, ability to work independently and as a team, ability to prioritize and multi-task effectively, high level of attention to detail, must be comfortable completing projects on tight deadlines in a fast-paced environment, intelligence, strong work ethic and high level of professionalism and experience at a professional services firm a plus. We offer a comprehensive starting salary and benefits program.
Seeking a detail-oriented and proactive Staff Accountant to join our Finance team. The ideal candidate will have a strong background in accounting, exceptional analytical skills, and the ability to work effectively in a fast-paced legal environment. As a Staff Accountant, you will play a crucial role in managing financial operations, ensuring accuracy, and supporting the firm’s financial decision-making processes. We have a sophisticated practice and offer an extraordinary opportunity for challenging, interesting, and rewarding work. We seek an individual devoted to meeting the highest standards of excellence and serving clients, and who wants to be part of an established and dynamic firm.
Key Responsibilities:
- Perform day-to-day accounting duties, including accounts payable and receivable, general ledger entries, trust accounting and reconciliations.
- Assist in the preparation of monthly, quarterly, and annual financial statements and reports.
- Ensure compliance with internal financial policies and procedures, as well as relevant legal and regulatory requirements.
- Participate in the month-end and year-end closing processes, including journal entries and account reconciliations.
- Assist in the preparation and coordination of the annual budget and forecast processes.
- Conduct financial analysis and provide insights to support management decision-making.
- Collaborate with other departments to ensure accurate and timely financial information.
- Assist in audits and liaise with external auditors as necessary.
- Continuously improve and streamline accounting processes to enhance efficiency and accuracy.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related field.
- Minimum of 2 years of accounting experience, preferably in a law firm or professional services environment.
- Strong knowledge of accounting principles, financial reporting, and regulatory requirements.
- Proficient in accounting software and Microsoft Office Suite (especially Excel).
- Excellent analytical, problem-solving, and organizational skills.
- High attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Ability to work independently and collaboratively within a team.
Strong academic credentials and excellent oral and written communication skills are required. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience.
Seeking a Trust and Estate Administration Paralegal with 5 plus years experience to join our New Jersey, New York or Florida Offices. Responsible for handling all phases of estate and trust administration, including probate (knowledge of New Jersey, New York and Florida probate a plus), extensive communication with clients, financial planners and accountants, preparation of federal and state estate tax returns and fiduciary accountings, distribution of estate assets and trust funding, deed work and etc. Superior communication and mathematical skills are a must. Strong working knowledge of estate tax software (ONESOURCE/Fast Tax), HotDocs and Microsoft Word a plus.
Candidates must be highly organized and possess the ability to prioritize, be a team player, and have excellent written and verbal skills. College degree and/or paralegal certificate preferred. We will consider a JD/paralegal candidate as well. We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $76,500 to 162,500.
We offer an excellent compensation package and comprehensive benefits program.
Cole Schotz is an Equal Opportunity Employer.
Please e-mail resume for consideration to:
Gayle P. Englert, Chief Human Resources Officer
Email: genglert@coleschotz.com
Office: 201.525.6307
Fax: 201.678.6307
Cole Schotz P.C.
Court Plaza North
25 Main Street, P.O. Box 800
Hackensack, NJ 07602-0800
